Last updated: November 2026
This Privacy Policy describes how LogicGateGames LLC handles information when you use Cobrio (the "App"), an app for making invoices, estimates, receipts and job reports, keeping clients and items, and tracking expenses. By using the App you agree to the practices described here.
1. Your Records Stay On Your Phone
Everything you enter is kept in the App's private storage on your phone: your business details and logo, clients, items, invoices, estimates, receipts, payments, signatures, job reports with their photos, videos and drawn markup, photos you attach, expenses and receipt pictures, and your settings. There is no Cobrio account and we operate no servers for your records, so we never receive them. The App has no analytics.
The App uses the internet to talk to Google Play about purchases, to ask Google Play to show its rating sheet, to send a crash report if the App crashes, to let Google Play services download the on-device receipt reader (section 2), and - only if you turn it on - to keep a copy of your records in your own Google Drive (section 5).
2. Information Collected By The Services In The App
We do not collect your name, email address or phone number on any server of ours, and we do not sell personal information. The Google services built into the App do collect data, and we list them here because having no server of our own is not an exemption:
- Firebase Crashlytics - If the App crashes, or hits certain errors it recovers from, a report is sent so we can fix the problem. It contains the technical details of the error, the device model, Android version, app version and a random installation ID. Reports contain no client, invoice, amount, photo or anything else from your records. Reports are kept for up to 90 days.
- Google Play Billing - Handles the Pro purchase (a yearly subscription or the one-time Lifetime purchase). Google tells the App whether you are entitled to Pro. To tag the purchase, the App sends Google a random installation ID, scrambled with a one-way hash; it is not your name or your account. We never see your card or payment details, and the App itself does not process payments: it does not collect money from your clients.
- Google Play In-App Review - After you have finished a few documents, the App may ask Google Play once to show its rating sheet. Your rating goes to Google Play; the App is not told whether or how you rated it.
- Google ML Kit text recognition (receipt reader) - Reading the amount from a receipt photo runs on your phone. Google Play services downloads the recognition model the first time it is needed; your photo is not sent anywhere.
3. Camera, Photos, Videos, Contacts And Dictation
The App does not ask for access to your whole gallery. You choose photos with Android's photo picker, and only the items you pick are copied into the App. Job reports can also include videos, which you choose with the same picker. A video is copied into the App without the camera's metadata (such as the place it was filmed), so a clip you share does not carry it. "Take photo" for a receipt or a job report opens your camera app, and only the picture you keep comes back. Picking a client from your contacts uses Android's contact picker, and only the contact you choose is read. Some contacts apps share only the name with the picker; then Cobrio asks for permission to read contacts, explains why first, and reads only the name, email, phone and address of the contact you chose. Nothing from your contacts leaves your phone. Sharing or printing an invoice happens only when you ask, through Android's own screens.
The microphone button beside a job report's text opens your phone's own speech-recognition screen. The App has no microphone permission and receives only the text, which is added to that field. The App asks the recogniser to work on your phone where it can; the audio is handled by your phone's speech service (usually Google's) under its own terms.
4. Notifications, Backup File, Export And Import
If you allow notifications, the App shows reminders on your phone about overdue invoices and recurring invoices that are ready; they are made on the phone and nothing is sent to us. Reminders are set again after you restart the phone, which is why the App holds Android's start-up permission. You can save all your records as a backup file and restore it on another phone, and export your data to Excel or CSV or import it. These happen only when you ask, and Android asks you where the file goes. Once saved, the file is under your control; if you put it somewhere that syncs to a cloud service, that service's terms apply to it. Android's own device backup is turned off for Cobrio, so a backup file or Google Drive sync is how your records move to a new phone.
5. Google Drive Sync (Optional, Pro)
If you turn on Google Drive sync, the App asks Google for permission to use your Google Drive with the narrowest access Google offers (the "drive.file" permission): the App can see and change only the files it creates, never the rest of your Drive. It then keeps a copy of your records, including the photos and files you attached, in a folder named "Cobrio backup" so your phones and tablets can stay in step; the copy also notes the model name of the phone that wrote it. The files belong to your Google account and are stored by Google under Google's terms and privacy policy; we never receive them. You can turn sync off or delete the files in Google Drive at any time, and you can remove Cobrio's access in your Google Account settings.
6. What Is Stored On Your Phone
- Your records (section 1).
- Your language, appearance, numbering, PDF style and reminder settings.
- If you turn on Drive sync, the Google account address you chose and the folder's link.
- Whether you are entitled to Pro (with Google Play's signed purchase receipt), a random installation ID used only to tag purchases, and how many documents you have finished this month, for the free monthly limit.
Everything is removed when you uninstall the App. Save a backup file or use Drive sync first if you want to keep your records.
7. Deleting Your Data
You can delete any document, client, item or expense inside the App, and uninstalling the App deletes everything from your phone. Files in your Google Drive stay there until you delete them. For crash reports, email us at the address below and we will help with what the service allows; we hold no other data about you.
8. Your Clients' Information
The names, addresses and other details of your clients stay in your own records. You are responsible for having the right to keep them and to send them documents.
9. Children
Cobrio is made for people who run a business and is not directed at children. We do not knowingly collect information from children.
10. Changes To This Policy
If this policy changes, the updated version will be posted on this page with a new "Last updated" date.
11. Contact
Questions about this policy: logicgategames@gmail.com